Rate: 45k-50k/year
Location: University of Toronto: St. George
Hours: 40h/week
Type: Full-time; Permanent
The private high school is located on the University of Toronto’s St. George campus and a postsecondary pathway provider. Offering Grades 9-12, we prioritize student success through a supportive environment that fosters academic, personal, and social growth. With a diverse student body, we provide tailored pathways and dedicated support to help students achieve their academic goals.
Our admissions team plays a key role in shaping the student experience, ensuring a seamless admissions process and supporting each student’s journey toward their academic and career goals.
Join us to be part of a team that makes a real difference in students’ lives.
Job Overview:
We are seeking a detail-oriented Admissions Officer with a focus on finance support. This role involves managing a high volume of emails, processing student applications, and conducting follow-ups with agents, parents, and students. Approximately 60% of this role includes finance-related tasks such as invoicing, issuing refunds, tracking outstanding payments and updating our CRM and QuickBooks. The ideal candidate is comfortable with data entry and has familiarity with QuickBooks to assist our finance manager in maintaining accurate records.
Responsibilities:
- Evaluate applications to determine eligibility for admission, ensuring document authenticity.
- Maintain accurate data entry of new applicants in Max (CRM) and QuickBooks.
- Prepare and send admission offers, invoices, and necessary documents for accepted students.
- Support the finance department with student balance inquiries, commission payment calculations, and refunds.
- Track and record payments from various sources, including online and credit card transactions, in QuickBooks.
- Tracking and collecting outstanding payments.
- Manage special partner program records and invoicing for enrolled students.
- Coordinate with external insurance providers for student health insurance renewals.
- Provide timely and accurate responses to emails, phone calls, and inquiries from students, agents, and parents.
- Collaborate with recruitment, guidance, and finance teams to facilitate a smooth admissions process.
Qualifications:
- Bachelor’s degree or College diploma in Administration, Business, or related field.
- Minimum 2 years of experience in an Admissions or administrative role, preferably in education.
- Proficiency with CRM systems, data entry, and MS Office Suite; QuickBooks experience is a plus.
- Strong attention to detail, time management, and multitasking skills.
- Ability to bring fresh ideas, identify areas for process improvements, and enhance efficiency.
- Excellent interpersonal and communication skills, with a collaborative approach.
- Familiarity with the Ontario education system and admissions requirements is an asset.
- Ability to provide support to students from diverse backgrounds.
Why Join Us?
- Collaborative work environment
- Opportunity to make a positive impact on students’ academic journeys.
- Competitive salary and benefits package.
- Hybrid work flexibility
-AF