Executive Assistance (Contract – Maternity Leave)

Contract, Full-time
Steeles & Martin Grove, Vaughan
Posted 3 weeks ago

Executive Assistant/Sales Support

Location: Steeles & Martin Grove, Vaughan

Hours: 8:30 am – 4:30 pm (with slight variation)

Employment Type: Contract – Maternity Leave

Compensation: TBD\

Expiry: 2019/11/20

The Employer is a leading manufacturing company, we have expanded our manufacturing and distribution footprint in the U.S. and around the world but our commitment to handcrafted quality has never wavered. Our tradition of excellence continues today, and is now complimented with technological and sleep science advancements, ensuring you the best night’s sleep possible. We are seeking an Executive Assistant/Sales Support to fulfill a maternity leave contract in order to ensure our continued growth and success.

Job Overview

This role is responsible for providing executive support to the Chairman and executive team as well as administrative support to the overall sales team. The EA/Sales Support often serves as the first point of contact with internal and external customers and can act as a liaison between the executive and the rest of the team. The successful candidate must be flexible and organized, and have the capability to work with a sense of urgency to meet timelines in a fast-paced manufacturing environment.

Key Responsibilities
  • Manage schedules, appointments and meetings
  • Manage all travel arrangements including flights, hotels, cars, restaurants etc.
  • Create and process expenses
  • Prepare reports and presentations
  • Organize yearly incentive trips
  • Draft meeting minutes for conference calls and meetings
  • Sales Support
  • Create, maintain and distribute sales price lists
  • Enter pricing into Sage and maintain system
  • Issue communication to the sales representatives
  • Introduce contests and gather results
  • Update and maintain call reports to ensure they are accurate
  • Handle customer issues such as price discrepancies on orders, additions to price lists
  • Organize conference calls
  • Prepare reports, presentations, and customer packages for meetings
  • Manage all travel arrangements for employees or customers coming in for meetings/presentations
  • Order catering for customer events, set up and clean up
Other Duties
  • Manage cell phone plan for the sales department
Qualifications, Experience & Competencies:
Qualifications
  • Minimum of 3 years’ experience in similar role, preferably within a fast-paced environment
  • Sales and/or retail experience preferred
  • Undergraduate degree or college diploma in a related discipline, such as Business Administration or Marketing
Skills & Competencies
  • Sound professional judgement and discretion, able to manage sensitive information and maintain confidentiality
  • Strong communication skills, both written and verbal
  • Excellent attention to detail and
  • Strong time management and organizational skills, along with the ability to multi-task and prioritize
  • Proactively able to analyze and problem-solve issues
  • Excellent customer service and listening skills
  • Must have proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint), experience with Sage considered an asset
  • The employer is committed to providing an accessible workspace. If you require accommodation during the recruitment process, please notify us.

Job Features

Job CategoryAdministrator, Marketing, Receptionist

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