Assistant Property Administrator

Contract, Full-time, Permanent
Etobicoke, Scarborough
Posted 1 month ago

Rate: $33,000 – $35,000/year

Location1: 55 Greenbrae Circuit, Scarborough, ON     M1H 1R2

Type: Full-time, Permanent

Location 2 (travel required): 2 days/week at 900 & 910 Queens Plate Drive, Etobicoke; 3 days/week at 75 Tanridge, Etobicoke

Type: Full-time, 6 month contract

Responsibilities include but not limited to:

  • Provide property management office administration and maintenance support
  • Rent Collection and Arrears Management – including rent geared to income calculations, preparing and mailing rent notices, entry of rental & other payments into Yardi, serving all legal notices in relation to non-payment of rent and other related issues under the RTA and HSA
  • Work Order Processing and Maintenance Management – distributing work orders to superintendents, receiving and updating work orders on a daily basis. Scheduling and follow up of contractor work (plaster, painting, flooring, etc)
  • Vacancy Management – processing Notices to Vacate, Acknowledgement to tenants, scheduling inspections, creating work orders for unit preparation by superintendents and contractors. Processing former tenant files
  • Annual Rent Review process – sending, receiving, processing all yearly rent reviews
  • Lease Administration – preparing leases and conducting lease interviews, completing all documentation including tenant set up to new unit
  • Customer Service and Tenant Liaison – Providing exceptional service and responding to tenant inquiries on a timely basis
  • Tenant File Administration – processing parking registration, transfer
    applications, mailing, filing
  • Utilizing Company and client computer software – Yardi, HMS, Easytrac, Axiom
  • Providing various daily, weekly and monthly Management reporting
  • Give direction and delegate to maintenance staff
  • Other duties as assigned

Skills and Experience:

  • 2 or more years of experience in residential property management and knowledge of property administrative and maintenance practices
  • Knowledge of various legislation, including the RTA (Resident Tenancy Act), HSA (Housing Services Act)
  • Experience working in the Non-Profit / Subsidized housing sector
  • Experience in completing various RGI (Rent Geared to Income) calculations is a requirement
  • Strong communication skills both written and verbal
  • Knowledge and experience of LTB proceedings as it relates to the process of serving Notices relating to non-rental payments, anti-social behavior, illegal activity, etc.
  • Strong customer service orientation and delivery
  • Ability to respond and express ideas clearly in written and oral communication
  • Experience utilizing Yardi or similar financial software
  • Ability to work both independently and as a part of a team
  • Proficient in MS Word, Excel, Outlook
  • Sound analytical and problem-solving skills.
  • Proven organizational skills and ability to meet deadlines
  • Demonstrates a high degree of integrity

Job Features

Job CategoryAdministrator, Receptionist, Service

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