Executive Assistant

North York
Posted 2 weeks ago

Executive Assistant

Position Type: Full-time

Location: North York

Employer Overview

The employer is a Canadian-owned company in the financial sector with over 550 employees in 4
offices across Canada. They are currently seeking a dynamic and hard-working professional to work as a
Junior Executive Assistant at our Toronto Headquarters (Highway 404 and Sheppard).


Manage Executive Calendar:

  • Schedule all executive appointments
  • Organize all executive meetings
  • Prepare agendas and meeting documents
  • Take, prepare and distribute all meeting minutes
  • Reserve all meeting rooms and arrange for any necessary food and beverage

Arrange and Coordinate Travel Plans:

  • Book flights and hotel accommodations
  • Arrange all transportation
  • Prepare itineraries
  • Compile necessary travel documents

Oversee Executive Communication:

  • Prepare and edit executive letters, mass emails and communications
  • Respond to incoming mail, emails, calls and requests
  • Create and edit company documents and reports
  • Design advanced PowerPoint presentations

Act as point of contact between CEO’s office and employees, clients and others

Other related administrative duties as required


  • Minimum 4-year college degree
  • Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint, Adobe Experience and QuickBooks
  • Excellent interpersonal, verbal and written communication skills
  • Ability to multitask, prioritize and pay attention to detail
  • Positive and helpful attitude
  • High standard of ethics with the ability to handle sensitive and confidential information professionally

- T.V.

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